Procurement

The LRP Procurement Functional Team is one of the two functional teams that are part of the LRP project. Led by George Silva, the Procurement Functional Team's role includes analyzing current District "as-is" procurement processes in IFS, such as the Requisition(Rx) and Book Purchase Order (BPO). Through working closely with knowledgeable representatives from schools and offices, the LRP Procurement Team is also developing the new "to-be" procurement processes and on-line "shopping cart" functions that will revolutionize how we purchase items in the District.

Organizational Change Management


OCM (Organizational Change Management) is a process supported by capabilities and tools designed to promote adoption of new technology and systems so that LAUSD achieves the expected benefits from the project. Led by Jennifer Kessler, the OCM team's role is to ensure users are prepared and ready for “go live.” We identify and support the impacted stakeholders in their journey from Awareness to Understanding, Acceptance, and finally Commitment to the new process and/or technology.

Finance


The LRP Finance Team is one of the two functional teams that are part of the LRP project. Led by Douglas Le, the Finance Functional Team's role includes analyzing current District "as-is" finacial processes in IFS, such as the Accounts Payable process, Budget Availibility Control or Grants and Funds Management. Also, by working closely with knowledgeable representatives from schools and offices the LRP Finance Team is developing the new "to-be" financial processes for SAP.

Technical


The LRP Technical Team's responsibility is to develop the technical project plan, time estimates, and resource requirements. Led by Krishna Kishore Kunda, this team is also responsible for developing and testing the technical deliverables, including conversions, interfaces, custom reports, forms and custom enhancements and for the installation and configuration of all project system environments.

Security


SAP Security is the doorway to the SAP system, it is a way of protecting the information from unauthorized use and lets the user to perform their day to day activities based on their job responsibilities.  Our main objectives are confidentiality, integrity and availability.

Reporting (Business Warehouse)


The Reporting (Business Warehouse) is an enterprise-wide comprehensive system to assist the District in its analytical and operational reporting.  Users will be able to obtain meaningful data that is pertinent to their business, to help guide their decision making in the areas of Finance, Procurement and HR.  Reports will provide information in a standard format yet they will also have the capability of being flexible for situations where it is desired to do further analysis.

Training

Training is an integral part of the LRP project.  Led by Laurie Yen, the LRP Training Team’s role is to create a comprehensive and effective learning experience that combines multiple methods of delivery and other learning resources into one program so that training has a lasting and measureable impact.  Our goal is to provide the right training at the right time to the right employees.

Supplier Self Service

Vendors will move to a self-service model for updating their company and contact information in a web-based tool – the SUS portal site.  Currently, in order to process transactions such as a change of address or adding a delivery address, the vendor must fill out the Vendor Change of Business Form and submit to the Buyer.   The new process will require vendors to provide an e-mail address to LAUSD and to learn/be familiar with the web interface (SUS portal site).

Vendors will be assigned a new vendor number as well as a log in account for SUS, which will be provided by Procurement.  Vendors will be responsible for keeping their contact (including e-mail address) information current in SAP via the SUS portal.

Bids and Contracts

SAP introduces a different way for the vendor to engage with LAUSD to submit bids and receive POs via the SUS portal– the entire process is moving from paper (hard copy, fax, etc.) to electronic.  With this shift towards e-commerce, in the very near future, vendors will receive and respond to bid solicitations via e-mail, and be required develop and maintain on-line catalogs with current  LAUSD pricing.  The new process will introduce an electronic lock box for bids, which enables vendors to pull back an offer and/or modify pricing up to the closing date, etc.

Year End Purchases

Expect Year End Orders earlier than usual in 2013.  With the new system implementation all schools and offices will be asked to complete their Year End purchases as early as possible.

Purchase Orders

Purchase orders will be sent by e-mail rather than hard copy.  Additionally, orders will be sent via e-mail-- vendors must now check e-mail regularly to ensure timely processing of orders. Vendors can still call LAUSD with any questions, as they do today.